MINUTES OF MEETING HARTFORD TERRACE COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Hartford Terrace Community Development District was held on Thursday, August 17, 2023 at 2:30 p.m. at 1115 Aloha Blvd., Davenport, Florida. Present and constituting a quorum were: Eric Baker Vice Chairman Mary Burns Assistant Secretary Sean Bailey Assistant Secretary Also, present were: George Flint District Manager, GMS Ryan Dugan by phone District Counsel Jason Alligood by phone District Engineer The following is a summary of the discussions and actions taken at the August 17, 2023 Hartford Terrace Community Development District’s Regular Board of Supervisor’s Meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Flint called the meeting to order. Three Board members were in attendance at the meeting constituting a quorum. SECOND ORDER OF BUSINESS Public Comment Period There were no members of the public present. THIRD ORDER OF BUSINESS Approval of Minutes of the May 18, 2023 Board of Supervisors Meeting Mr. Flint presented the minutes from the May 18, 2023 Board of Supervisors meeting. He asked for any comments, corrections, or changes. The Board had no changes to the minutes. On MOTION by Mr. Baker, seconded by Ms. Burns, with all in favor, the Minutes of the May 18, 2023 Board of Supervisors Meeting, were approved. FOURTH ORDER OF BUSINESS Public Hearing A. Public Comment Mr. Flint asked for a motion to open the public hearing. On MOTION by Mr. Baker, seconded by Ms. Burns, with all in favor, Opening the Public Hearing, was approved. Mr. Flint stated the public hearing is open and for the record there are no members of the public present to provide comment or testimony so will bring it back to the Board. B. Consideration of Resolution 2023-02 Adopting the Fiscal Year 2024 Budget and Relating to the annual Appropriations Mr. Flint stated the Board approved a proposed budget back in May and set the public hearing for today. He noted they have updated the proposed budget just to revise the current year actuals through the end of June, otherwise the proposed numbers for next year have not substantially changed. He noted it contemplates a developer funding agreement in lieu of assessments at this point and that is just an admin budget, there are no operating expenses included. On MOTION by Mr. Baker, seconded by Mr. Bailey, with all in favor, Resolution 2023-02 Adopting the Fiscal Year 2024 Budget and Relating to the Annual Appropriations, was approved. Mr. Flint asked for a motion to close the public hearing. On MOTION by Mr. Baker, seconded by Mr. Bailey, with all in favor, Closing the Public Hearing, was approved. FIFTH ORDER OF BUSINESS Consideration of Fiscal Year 2024 Budget Funding Agreement Mr. Flint noted in lieu of assessments to fund this, they are proposing to enter into a funding agreement with the developer. This is the same form of funding agreement that the Board has seen in the past. This is with Pulte Home Company, LLC. Mr. Flint asked for any questions on the funding agreement. On MOTION by Mr. Baker, seconded by Ms. Burns, with all in favor, the Fiscal Year 2024 Budget Funding Agreement, was approved. SIXTH ORDER OF BUSINESS Consideration of Resolution 2023-03 Appointing an Assistant Treasurer Mr. Flint noted this resolution appoints Darrin Mossing, Sr. as Assistant Treasurer. He is the President of GMS and works with our accounting group, so this gives us some flexibility with managing the District’s financials. On MOTION by Mr. Baker, seconded by Ms. Burns, with all in favor, Resolution 2023-03 Appointing Darrin Mossing, Sr. as Assistant Treasurer, was approved. SEVENTH ORDER OF BUSINESS Consideration of Resolution 2023-04 Re- Designating Bank Account Signatories Mr. Flint noted this designates the Treasurer, Secretary and Assistant Treasurers as signers on the Districts operating account. On MOTION by Mr. Baker, seconded by Ms. Burns, with all in favor, Resolution 2023-04 Re-Designating Bank Account Signatories, was approved. EIGHTH ORDER OF BUSINESS Review and Acceptance of Fiscal Year 2022 Audit Mr. Flint stated this is the annual audit report that the District is required to have as a government entity. The Board hired Grau as the independent auditor and they prepared the audit report that is included in the agenda. He noted this gets filed with the State of Florida. Referring to the management letter, you will see there are no current year findings and no prior because this is the Districts first year audit. They found that we complied with the provision of the auditor general that they are required to review so it is a clean audit. On MOTION by Mr. Baker, seconded by Mr. Bailey, with all in favor, Accepting the Fiscal Year 2022 Audit, was approved. NINTH ORDER OF BUSINESS Consideration of Acquisition Agreement Mr. Dugan stated in the agenda package is the agreement between the District and the developer, Pulte Home Company which lays out the process for the District to acquire improvements that are constructed by Pulte. The improvements are outlined in the District Engineer’s Report. The agreement is a standard agreement that has been entered into between Districts represented by Kutak and Pulte in the past. This lays out the process and steps that the District needs to document appropriate improvement for the Districts infrastructure. He noted he would be happy to answer any questions, and if not, looking for a motion to approve. On MOTION by Mr. Baker, seconded by Ms. Burns, with all in favor, the Acquisition Agreement, was approved. TENTH ORDER OF BUSINESS Staff Reports A. Attorney Mr. Dugan stated they were going to quickly put that acquisition agreement to use. He noted they are working with the District Engineer and the developer on the acquisition of a portion of the potable water utility improvements in the District and these are just the potable water lines that go to model homes in the District. They are getting close to being completed and they want to get the potable water cleared and transferred over to the county for maintenance soon so that is why we are going to acquisition process the document and everything that is needed as outlined in the acquisition agreement. He noted all of those documents are out for signature but with the approval of the acquisition agreement, District staff has the ability to proceed with executing those documents and we will report back to the Board whenever that improvement is completed. He stated this particular improvement is a little over $187,000. B. Engineer Mr. Alligood stated he had nothing further to report. C. District Manager’s Report i. Balance Sheet and Income Statement Mr. Flint presented the unaudited financials through the end of June. He asked for any questions on those. Hearing none. ii. Ratification of Funding Requests 17-19 Mr. Flint stated these were transmitted to Pulte under the Developer Funding Agreement for the current Fiscal Year. He noted if there are any questions on the funding requests, he can discuss those and if not asking for a motion to ratify them. On MOTION by Mr. Baker, seconded by Ms. Burns, with all in favor, Funding Requests 17-19, were ratified. iii. Approval of Fiscal Year 2024 Meeting Dates Mr. Flint stated this is prepared for the Board to meet at 2:30 p.m. in this location on the third Thursday of each month. He noted this could be changed to 2:00 p.m. or soon thereafter as practical and that way if Sandmine gets done quicker than a half hour, you can roll into this. If you want to make that change otherwise, you can just leave it at 2:30 p.m. On MOTION by Mr. Baker, seconded by Ms. Burns, with all in favor, the Fiscal Year 2024 Meeting Dates with time at 2:00 or soon thereafter, was approved. ELEVENTH ORDER OF BUSINESS Other Business There being no comments, the next item followed. TWELFTH ORDER OF BUSINESS Supervisor’s Requests There being no comments, the next item followed. THIRTEENTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Baker, seconded by Ms. Burns, with all in favor, the meeting was adjourned. Signature - George Flint Signature - Chris Wrenn ________________________ _____________________________ Secretary/Assistant Secretary Chairman/Vice Chairman