MINUTES OF MEETING HARTFORD TERRACE COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Hartford Terrace Community Development District was held on Thursday, August 15, 2024 at 2:00 p.m. at 1115 Aloha Blvd., Davenport, Florida. Present and constituting a quorum were: Chris Wrenn Chairman Eric Baker Vice Chairman Sean Bailey Assistant Secretary Serena Turke Assistant Secretary Also present were: George Flint District Manager Tom Santos Field Manager Ryan Dugan District Counsel Jason Alligood District Engineer The following is a summary of the discussions and actions taken at the August 15, 2024 Hartford Terrace Community Development District’s Regular Board of Supervisor’s Meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Flint called the meeting to order. Four Board members were in attendance constituting a quorum. SECOND ORDER OF BUSINESS Public Comment Period There were no members of the public present other than Board and staff. THIRD ORDER OF BUSINESS Approval of Minutes of the May 16, 2024 Meeting Mr. Flint presented the minutes from the May 16, 2024 Board of Supervisors meeting. He asked for any comments, corrections, or changes. The Board had no changes to the minutes. Docusign Envelope ID: 08823E0C-AF37-4283-9A4C-0A005ED339CB August 15, 2024 Hartford Terrace CDD 2 On MOTION by Mr. Baker, seconded by Mr. Wrenn, with all in favor, the Minutes of the May 16, 2024 Board of Supervisors Meeting, were approved, as presented. FOURTH ORDER OF BUSINESS Approval of Disclosure of Public Financing Report Mr. Flint noted when bonds are issued there is a Disclosure of Public Financing prepared and recorded in the public records. If anyone buys property within the District, this disclosure comes up in the title work and explains that the District has issued bonds subject to assessments, what the bonds paid for, and it also mentions the O&M assessments and provides contact information. Mr. Flint noted that this is for the Series 2024 bonds. On MOTION by Mr. Wrenn, seconded by Mr. Baker, with all in favor, the Disclosure of Public Financing Report, was approved. FIFTH ORDER OF BUSINESS Public Hearing Mr. Flint asked for a motion to open the budget and assessment hearings. On MOTION by Mr. Wrenn, seconded by Mr. Bailey, with all in favor, the Public Hearing was opened. A. Consideration of Resolution 2024-05 Adopting the Fiscal Year 2025 Budget and Relating to the Annual Appropriations Mr. Flint noted there are no members of the public present to provide comments. Resolution 2024-05 adopts the 2025 budget. The Board previously approved a proposed budget and set the hearing for today. Attached as exhibit ‘A’ is the proposed budget. It contemplates assessments $167,250 which fund administrative and maintenance costs. There are 436 ERU’s and 517 assessable units. He asked for any questions on the resolution or the proposed budget. On MOTION by Mr. Wrenn, seconded by Mr. Baker, with all in favor, Resolution 2024-05 Adopting the Fiscal Year 2025 Budget and Relating to the Annual Appropriations, was approved. B. Consideration of Resolution 2024-06 Imposing Special Assessments and Certifying an Assessment Roll Mr. Flint stated there are no members of the public present. Resolution 2024-06 is the assessment roll that goes along with the budget the Board just approved. Docusign Envelope ID: 08823E0C-AF37-4283-9A4C-0A005ED339CB August 15, 2024 Hartford Terrace CDD 3 On MOTION by Mr. Wrenn, seconded by Mr. Baker, with all in favor, Resolution 2024-06 Imposing Special Assessments and Certifying an Assessment Roll, was approved. Mr. Flint asked for a motion to close the public hearing. On MOTION by Mr. Baker, seconded by Mr. Wrenn, with all in favor, the Public Hearing was closed. SIXTH ORDER OF BUSINESS Consideration of Fiscal Year 2025 Direct Collection Agreement Mr. Dugan stated the purpose of this agreement is to cover the O&M assessments that are levied on Phase 2, as that property wasn’t included on the tax roll assessments and covered by the Districts direct collection of that portion of the assessments from the landowner. It provides the terms for collection and due dates. On MOTION by Mr. Wrenn, seconded by Mr. Baker, with all in favor, the Fiscal Year 2025 Direct Collection Agreement, was approved. SEVENTH ORDER OF BUSINESS Consideration of Uniform Collection Agreement with the Polk County Tax Collector Mr. Flint noted as part of using the Uniform Collection Method which is the tax bill for the debt and O&M assessments, the District is required to enter in agreement with the tax collector and property appraiser. This is the agreement with the tax collector. The form of agreement is standard and Counsel has reviewed it. The fees charged are specified in the statute. On MOTION by Mr. Wrenn, seconded by Mr. Bailey, with all in favor, the Uniform Collection Agreement with the Polk County Tax Collector, was approved. EIGHTH ORDER OF BUSINESS Adoption of District Goals & Objectives Mr. Flint noted GMS has developed some goals and objectives that cover three main areas, community communication and engagement, infrastructure and facilities maintenance, and financial transparency and accountability. Board members are familiar with the measurements that are recommended. Docusign Envelope ID: 08823E0C-AF37-4283-9A4C-0A005ED339CB August 15, 2024 Hartford Terrace CDD 4 On MOTION by Mr. Wrenn, seconded by Mr. Baker, with all in favor, the Adoption of Goals & Objectives, was approved. NINTH ORDER OF BUSINESS Staff Reports A. Attorney Mr. Dugan had nothing further to report. B. Engineer Mr. Alligood updated as far as progress, the turn lane has been approved by DOT. They are moving through Phase 2 on the onsite and permitting for DOT on the offsite. The main entrance North is going fairly smoothly. C. District Manager’s Report i. Balance Sheet and Income Statement Mr. Flint presented the unaudited financials through the end of June. He asked for any questions. ii. Approval of Funding Requests #32 – #35 Mr. Flint stated Funding Requests #32- #35 were transmitted to the developer under the funding agreement. On MOTION by Mr. Wrenn, seconded by Mr. Bailey, with all in favor, Funding Requests #32- #35, were approved. iii. Approval of Fiscal Year 2025 Meeting Schedule Mr. Flint stated the Board will meet on the third Thursday of each month at 2:00 p.m. in this location. On MOTION by Mr. Baker, seconded by Mr. Bailey, with all in favor, the Fiscal Year 2025 Meeting Schedule, was approved. TENTH ORDER OF BUSINESS Other Business There being no comments, the next item followed. ELEVENTH ORDER OF BUSINESS Supervisor’s Requests A Board member asked if there is anything to turn over to the CDD at Hartford. Mr. Dugan noted they are working on the shore improvement and a portion of the offsite improvements. The Docusign Envelope ID: 08823E0C-AF37-4283-9A4C-0A005ED339CB August 15, 2024 Hartford Terrace CDD 5 portion that was complete has acquisitioned. They are waiting on the District to sign documents from Eric and Chris. Mr. Baker asked if there is an exhibit which calls out what is CDD and what is HOA. Mr. Flint will send Jason an example to pull that together. TWELFTH ORDER OF BUSINESS Adjournment Mr. Flint asked for a motion to adjourn the meeting. On MOTION by Mr. Wrenn, seconded by Mr. Baker, with all in favor, the meeting was adjourned. _______________________________ __________________________________ Secretary/Assistant Secretary Chairman/Vice Chairman Docusign Envelope ID: 08823E0C-AF37-4283-9A4C-0A005ED339CB